How do you ensure compliance and keep control over your company's information in a hyper-collaborative world?

 

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In a world that has suddenly become even more digital than ever before, companies are struggling to cope with a growing volume of content. Who has never struggled to find the latest version of a document or to figure out how to improve collaboration processes.

 

Collaboration is limitless

Many companies use Microsoft TEAMS to collaborate internally and externally, with a multitude of teams. It has become impossible to know who has access to what information, what data is available, etc. It becomes inevitable to have a systematic method to manage the life cycle of your teams.

 

Big compliance and governance issues ahead
Managing the lifecycle of information shared by your teams and managing a history of collaboration in Microsoft’s TEAMS are especially important for complying with internal corporate governance policies or regulatory obligations. You need to make sure that you have complete control over the composition of the teams, especially when team members leave the company or are no longer part of a project.

 

On the other hand, you may still need to capture and preserve their contributions, especially if their work was essential to the project and required compliance with a set of standard operating procedures (SOP) or sectoral regulations. You must be able to prove that the project was completed in a compliant manner and that the project content was secured in accordance with the sector’s corporate governance or regulatory policies.

 

Archiving information is also essential when you need to review project details, look for best practices, and track key customer interactions. While team chat may appear to be an informal exchange of information, it is also essential to archive these potentially sensitive bits of information. The capture of these cats can be crucial, especially in the context of the e-Discovery where they can be used to prove or refute liability.

Manage the lifecycle of your TEAMS with Opentext Extended ECM for Office 365
OpenText Extended ECM for Office 365 is integrated with Microsoft Teams to help you manage collaboration within your teams and keep control of your company’s information. OpenText can archive the content of your TEAMS, including your chats, which can be vital when you need to trace online conversations with specific team members. When your team project is complete, OpenText can help you remove content permanently or for a set period of time, and then help you get rid of non-essential content.

Learn more about Opentext Extended ECM for Office 365

or contact us directly at contact@infosquaregroup.com.

You can also find information on the SAP website

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